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2017 midyear convention

2017 Midyear Convention

Greetings All:

It is now time to make your plans to attend the Midyear Convention of the Florida State Elks Association! This year, our convention is being held at the Plantation on Crystal River located at 9301 W. Fort Island Trail, Crystal River, FL 34429. The dates of the convention are Thursday, November 9th through Saturday, November 11th. Links to the hotel website and the agenda for all meetings may be found in the quick links on the left. Dress for all activities is business casual. Gentlemen are urged to wear jackets, tie optional.

Please be informed that all reservations must be made directly with the hotel and that the cutoff date for reservations is Monday, October 16th or when our room block is sold out. After this date rooms and rates are subject to availability. To make your reservation by phone you should call the Plantation on Crystal River’s reservations department at (352) 795-4211.To make your reservation via e-mail contact the reservations department at Piresort@PlantationOnCrystalRiver.com and they will get to your request as soon as possible. Let them know you wish to make a reservation and refer to “Florida State Elks Midyear 2017”. The room rate is $110 plus 9% tax or $119.90 per night for a standard room. Standard accommodations are spacious and bedding selections include both King and Double/Double options. This year, there is also a limited number of Golf Villas (based on availability). These villas are great for sharing! These are two-story villas and are perfect for couples, families, or groups. There is an open loft-style bedroom that has either a king or two double beds with down comforters upstairs and a spacious living area downstairs with a sofa sleeper bed. The room rate for a villa is $169.00 plus 9% tax (single/double occupancy). Please be informed that when making your reservation you will be asked to provide a reservation guarantee.

Everyone attending, including spouses, guests, FLOE delegates, etc., is asked to preregister with the FSEA so we know who will be attending and so we can have a name badge waiting for you when you sign in at the Elks registration table. The link to online registration can be found in the quick links on the left. The Elks registration table at the Plantation will be staffed during the convention from 2:00 to 5:00 p.m. on Wednesday and from 7:30 a.m. to 4:00 p.m. Thursday & Friday.

A couple of notes about the Plantation on Crystal River:

  • Check-in time is 3:00 p.m. Check-out is at 11:00 a.m.
  • Hotel pet policy is pets allowed. There are an extremely limited number of pet allowed rooms at the Plantation. They are based on availability and will be first come, first serve.
  • The hotel has complimentary on-site parking.
  • The hotel has bell services
  • Complimentary Wi-Fi service is available in the lobby, public areas, and guest rooms.

On Friday morning, the ladies from FLOE (Florida Ladies of Elks) will be sponsoring a Jewelry Making Class for Beginners from 9:30 a.m. to 11:30 a.m. The class will be taught by Felicia Vuletich and the cost per person is $15.00. To register, use the quick link on the left. 

Rick Gathen, the Grand Lodge Membership and Public Relations Manager from Chicago will be our guest presenter again this year! Rick will be presenting a membership/PR seminar on Friday morning from 10:30 a.m. to 12:00 p.m. All Elks are encouraged to attend.

The midyear general session complete with reports from all our committees and programs will be held on Friday from 1:30 p.m. to 4:00 p.m. This session and the Major Projects Presentation on Saturday are the two events that are required to be attended by at least the Exalted Ruler and two other members from each Lodge.

The Major Projects meeting will be held on Saturday at 10:00 a.m. and is scheduled to conclude at 11:30 a.m. Please note that if you are not staying Saturday evening, check-out time at 11:00 a.m.; however, we hope that you will stay and join us at the point!

On Saturday afternoon, we encourage everyone to book an activity at the Plantation on Crystal River. The links to different activities can be found in the quick links on the left. Some available options include a host of water activities, golf, and the on-site/full-service Aveda© spa.

Saturday evening, we will be hosting a “Picnic at the Point” from 4:00 p.m. to 6:00 p.m. The Point is a beautiful outdoor venue located at Plantation on Crystal River and the menu will be an Old South style buffet! The cost of this event is $35.00 per person. There will be a cash bar and music!

To summarize, here is your to-do list:

  • Make your reservation at the Plantation on Crystal River by phone.
  • Preregister with FSEA for your name badge(s) using the quick link.
  • Plan your Saturday afternoon activities!
  • Purchase your ticket(s) if you plan to attend the Saturday evening Picnic at the Point.

Should you have any questions please do not hesitate to contact our Meetings & Events Manager, Dana Beatty by e-mail at dana@floridaelks.org.

We look forward to seeing you at the November meetings!

 Carl 

Carl T. Seibert
State Secretary/ COO

Louisiana State Legislature Increases New Orleans Hotel Occupancy Tax

The Legislature of the State of Louisiana has acted to increase the New Orleans Hotel Occupancy Tax from 13% to 14.75% effective April 1, 2014. This will affect our convention room rates and they will go from $128.56 to $130.52 per night.

Convention Attendees With ADA Transportation Needs Urged To Contact Grand Lodge

In order for the Grand Lodge to support the transportation needs of attendees with disabilities you are urged to contact the Grand Lodge if you require special assistance. Special coaches capable of kneeling to accommodate wheel chairs will be placed along the routes for those in need. If you require assistance please contact Tina or Jessica at the Grand Lodge as follows:

TinaH@elks.org

JessicaR@elks.org

 

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