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Lodge Planning Calendar

2019-20 Lodge Planning Calendar

Download Complete Calendar Here


  • MARCH 2019
  • APRIL 2019
  • MAY 2019
  • JUNE 2019
  • JULY 2019
  • AUGUST 2019
  • SEPTEMBER 2019
  • OCTOBER 2019
  • NOVEMBER 2019
  • DECEMBER 2019
  • JANUARY 2020
  • FEBRUARY 2020
  • MARCH 2020

MARCH

FYI:

  • 3/1-2 Georgia Mid-Winter Meeting – TBD
  • 3/15 FSEA announces winners of FSEA Americanism Essay Contest on FSEA website
  • 3/15 FSEA announces Winners of FSEA Best Lodge Bulletin Contest on FSEA website
  • 3/15-17 Officer Training – Orlando World Center Marriott
  • 3/16 SE Regional Hoop Shoot – Valdosta, Ga.
  • 3/31 Year-end Membership Report is recorded at GL

 

Deadlines:

* All care is taken to verify and confirm correct GL deadlines but this is not always possible. Some deadlines have to be estimated based on last year’s information. It is always best to check the deadlines to make sure. This calendar is for planning purposes only.

 

  • 3/1 Deadline for lodges to submit a candidate for the GL Marvin M. Lewis Scouting Award to GL Activities Member
  • 3/15 Lodges to submit results of FSEA Elks Training program testing to State Elks Training Chairman
  • 3/15 Lodges to submit entries for the FSEA Lodge Scrapbook Contest to State Lodge Activities Vice Chairman
  • 3/15 Lodges to submit entries for GL Contest “A” – State All-American Lodge to DDGER
  • 3/15 State Americanism Chairman to complete judging for the FSEA Americanism Essay Contest
  • 3/15 Lodges to submit contributions to ENF to count toward GL Contest “E” – Lodge Per Capita Contributions to ENF
  • 3/15 Lodges to submit contributions to ENF to count toward GL Contest “F” – State Per Capita Contributions to ENF
  • 3/15 FSEA planning calendar entries to FSEA
  • 3/25 Submissions to Florida Elks Magazine – Spring edition to Editor
  • 3/29 Lodges to submit contributions to Harry-Anna to count toward FSEA Per Capita Contributions to HATF Contest
  • 3/31 Lodges to submit ONLINE contributions to Harry-Anna to count toward FSEA Per Capita Contributions to HATF Contest
  • 3/31 Last day for lodges to notify FSEA of receipt of ENF Beacon Grant in order to receive their FSEA Matching Grant (can be done as soon as Beacon Grant is awarded)
  • 3/31 Deadline for lodges to submit names for Citizen, Elk & Officer of the Year Certificates to the Grand Secretary
  • 3/31 Lodges to submit names (2 members max) for GER Special Certificates for Outstanding Service to Area GL Fraternal Committee Member
  • 3/31 Lodges to submit ER for a GER Special Citation for 4 Programs Participation to Area GL Fraternal Committee Member
  • 3/31 Lodges to request GER Special Citation for Lodges for 6 Programs Participation to Area GL Fraternal Committee Member
  • 3/31 Lodges to request a GER Special Citation for Lodges for 2 Goals Attainment to Area GL Fraternal Committee Member
  • 3/31 Lodges to submit final membership information by CLMS for GER Special Citation to Lodge for 2% or less Lapsation
  • 3/31 State Americanism Chairman submits top essay per division to GL
  • 3/31 All 2018-2019 ENF Anniversary, Beacon, Freedom, Gratitude, Impact & Promise Grant projects must be completed
  • 3/31 FSEA emails Lodge Secretary access to State Annual Reports Reporting Console to update lodge data, file state membership report & remit FSEA dues, file list of deceased members, submit state convention delegates, and remit delegate registration fee

 

Due Dates for Non-Grand Lodge Reports & Taxes:

NOTES:

Florida sales taxes, if filed and paid by paper, are due on 20th day of each month. Many, if not all lodges, are required to pay and file electronically. Due dates for electronic payments are moved back to ensure that funds are received by the state on the tax due date. See each month's due date reflected.

 

Quarterly reemployment tax returns (Form RT-6), if filed on paper, are due on the last day of April, July, October and January. If electronic filing is required, the due dates are reflected below.

 

Depository dates of taxes to the U.S. Treasury are reflected below. An earlier date may apply depending upon whether your payment is directly deposited through your bank or through a bank utilized by the payroll program of your lodge’s choice. PLEASE DETERMINE FROM YOUR BANK OR YOUR PAYROLL PROGRAM HOW SOON BEFORE THE DUE DATE YOU NEED TO AUTHORIZE PAYMENT.

 

  • 3/15 Deposit payroll taxes for prior month to U.S. Treasury (Lodges may be eligible to pay quarterly if certain conditions are met.)
  • 3/15 Deposit withholding to U.S. Treasury from gambling winnings if more than $2,500 cumulative for the year
  • 3/19 Sales tax for prior month to Florida Department of Revenue (electronic payment and filing no later than 5 p.m.)

 

State President’s Visits:

  • 3/8-9 Southwest District – Lakewood Ranch-Sarasota #2855

APRIL

FYI:

  • 4/1 ENF Certificates Chairmen must register themselves every year through the ENF Fundraising Chairs homepage: enf.elks.org/volunteers
  • 4/1 ENF Learning Center is available to all registered ENF Fundraising Chairmen upon online registration
  • 4/1 ENF Chair Challenge guidelines can be viewed at enf.elks.org/volunteers
  • 4/6-7 State Golf Tournament – Sebring, Fla.
  • 4/13 Harry-Anna Trust Unmasking Autism Gala of Hope
  • 4/15 ENF MVS & Legacy Scholarship winners posted on GL website
  • 4/15 FSEA announces State All-American Lodge winners
  • 4/24-26 Spring Trust Fund Trustee Seminar – FEYC – Umatilla, Fla.
  • 4/26-28 State Softball Tournament – DeLand, Fla.
  • 4/27 Hoop Shoot© finals – Chicago

Deadlines:

* All care is taken to verify and confirm correct GL deadlines but this is not always possible. Some deadlines have to be estimated based on last year’s information. It is always best to check the deadlines to make sure. This calendar is for planning purposes only.

  • 3/15 Lodges to submit entries for GL Contest “A” – State All-American Lodge to DDGER, then to State Lodge Activities Chr. postmarked by 4/1
  • 3/31 Lodges to update online lodge information for FSEA Roster of Lodges
  • 4/1 State Drug Awareness Chairman to submit state winning Drug Awareness Essay and Drug Awareness Poster to GL National DAP Director
  • 4/1 State Lodge Activities Chairman to receive from DDGERs GL Contest “A” – State All-American Lodge
  • 4/1 ENF Gratitude Grant applications available on GL website to lodges that have met the prior year GER giving goal (as of 3/31/19) (ENF anticipates wrapping up the ENF donations by April 10, so this may not show available until then if your final ENF donation is received in March.)
  • 4/1 ENF Beacon, Freedom & Impact intent to apply & Promise Grant applications available on GL website
  • 4/6 Deadline for District VPs to submit list of District Chairmen to FSEA Secretary
  • 4/12 Deadline for hospitality room reservations through FSEA for 2019 state convention
  • 4/15 Lodges to complete FSEA online committee reporting for the quarter ending 3/31
  • 4/15 State Lodge Activities Chairman to submit state winning entries for GL Contest “A” – State All-American Lodge to GL Fraternal Committee Member
  • 4/19 Deadline to order plaques through FSEA for presentation at state convention
  • 4/19 District VPs to return unsold reverse draw tickets to FSEA
  • 4/22 Deadline to reserve a room for state convention at Orlando World Center Marriott
  • 4/30 Lodges to submit state convention delegate names and state convention registration fee to FSEA
  • 4/30 Lodge Secretaries to submit their state membership report and dues payment to FSEA
  • 4/30 Lodges to submit their names of deceased members (April 1, 2018 through March 31, 2019) for the state convention memorial program to FSEA

Due Dates for Non-Grand Lodge Reports & Taxes:

NOTES:

Florida sales taxes, if filed and paid by paper, are due the 20th day of each month. Many, if not all, lodges are required to pay and file electronically. Due dates for electronic payments are moved back to ensure that funds are received by the state on the tax due date. See each month’s due date reflected.

Quarterly reemployment tax returns (Form RT-6), if filed on paper, are due the last day of April, July, October and January. If electronic filing is required, the due dates are reflected below.

Depository dates of taxes to the U.S. Treasury are reflected below. An earlier date may apply depending upon whether your payment is directly deposited through your bank or through a bank utilized by the payroll program of your lodge’s choice. PLEASE DETERMINE FROM YOUR BANK OR YOUR PAYROLL PROGRAM HOW SOON BEFORE THE DUE DATE YOU NEED TO AUTHORIZE PAYMENT.

  • 4/10 List of new officers and bar manager to Alcohol, Tobacco
  • 4/15 Deposit payroll taxes for prior month to U.S. Treasury (Lodges may be eligible to pay quarterly if certain conditions are met.)
  • 4/19 Sales tax for prior month to Florida Department of Revenue (electronic payment and filing no later than 5 p.m.)
  • 4/29 Form RT-6 - report wages for prior quarter to Florida Department of Revenue (electronic payment and filing no later than 5 p.m.)
  • 4/30 Form 941 – report wages for prior quarter to U.S. Treasury
  • 4/30 Deposit FUI (Federal Unemployment Insurance) tax for prior quarter to U.S. Treasury (Quarterly deposits of federal unemployment insurance tax are required when cumulative amount owed exceeds $100.)

Statutes:

  • April – Installation of officers (§12.010)
  • April – Appoint statutory committees (§13.020)
  • April – Secretary Report to lodge (§12.050)
  • April – Trustee Report and BUDGET to lodge (§12.070)
  • April – Lodge annual membership and Charity Report due with dues payment to GL May 1 (§16.010 – Subject to $100 Fine)

MAY

FYI:

  • 5/23-25 State Convention – Orlando World Center Marriott

 

Deadlines:

* All care is taken to verify and confirm correct GL deadlines but this is not always possible. Some deadlines have to be estimated based on last year’s information. It is always best to check the deadlines to make sure. This calendar is for planning purposes only.

 

  • 5/1 ENF Emergency Education Grant applications available at GL website
  • 5/1 Lodges to submit annual Membership & Charity Report with dues payment to Grand Secretary
  • 5/1 Campers to submit summer camp camper applications to the FEYC (Registration is first come, first served, so it’s likely to be full before 5/1.)
  • 5/15 DDGERs to submit checklist to Grand Secretary for GER’s Certificate of Appreciation for DDGER

 

Due Dates for Non-Grand Lodge Reports & Taxes:

NOTES:

Florida sales taxes, if filed and paid by paper, are due the 20th day of each month. Many, if not all, lodges are required to pay and file electronically. Due dates for electronic payments are moved back to ensure that funds are received by the state on the tax due date. See each month’s due date reflected.

 

Quarterly reemployment tax returns (Form RT-6), if filed on paper, are due the last day of April, July, October and January. If electronic filing is required, the due dates are reflected below.

 

Depository dates of taxes to the U.S. Treasury are reflected below. An earlier date may apply depending upon whether your payment is directly deposited through your bank or through a bank utilized by the payroll program of your lodge’s choice. PLEASE DETERMINE FROM YOUR BANK OR YOUR PAYROLL PROGRAM HOW SOON BEFORE THE DUE DATE YOU NEED TO AUTHORIZE PAYMENT.

 

  • 5/1 Annual report listing officers to Florida Secretary of State
  • 5/15 Deposit payroll taxes for prior month to U.S. Treasury (Lodges may be eligible to pay quarterly if certain conditions are met.)
  • 5/15 Deposit withholding to U.S. Treasury from gambling winnings if more than $2,500 cumulative for the year.
  • 5/17 Sales tax for prior month to Florida Department of Revenue (electronic payment and filing no later than 5 p.m.)

Statutes:

  • May – Lodge Annual Membership & Charity Report due with dues payment to GL May 1 (§16.010 – Subject to $100 Fine)

 

State President’s Visits:

  • 5/31-6/1 Southwest District – Lakewood Ranch-Sarasota #2855

 

JUNE

FYI:

  • 6/2-8 Summer Camp staff training
  • 6/9-15 Summer Camp Week 1
  • 6/16-22 Summer Camp Week 2
  • 6/23-29 Summer Camp Week 3
  • 6/30-7/6 Summer Camp Week 4

 

Deadlines:

* All care is taken to verify and confirm correct GL deadlines but this is not always possible. Some deadlines have to be estimated based on last year’s information. It is always best to check the deadlines to make sure. This calendar is for planning purposes only.

 

  • 6/14 Flag Day (Mandatory Service – Sec. 2.030)
  • 6/15 Deadline for lodges to submit request form for GL GER Award Pins – three new or reinstated members – to Grand Secretary (7/1/18 to 6/15/19)
  • 6/15 Deadline for lodges to submit request form for GL Recruiter’s Watch – 11 new or reinstated members – to GL Membership Member (7/1/18 to 6/15/19) – Limit two watches
  • 6/15 Lodges to submit list of recruits for GL Recruiter’s Clock – 33 new or reinstated members – to GL Membership Member (7/1/18 to 6/15/19) – Limit one clock
  • 6/25 Submissions to Florida Elks Magazine – Summer edition to Editor
  • 6/30 Lodges to submit Annual Financial Report (Audit) to GL Auditing & Accounting Member
  • 6/30-7/3 Grand Lodge Convention in St. Louis

 

Due Dates for Non-Grand Lodge Reports & Taxes:

NOTES:

Florida sales taxes, if filed and paid by paper, are due the 20th day of each month. Many, if not all, lodges are required to pay and file electronically. Due dates for electronic payments are moved back to ensure that funds are received by the state on the tax due date. See each month’s due date reflected.

 

Quarterly reemployment tax returns (Form RT-6), if filed on paper, are due the last day of April, July, October and January. If electronic filing is required, the due dates are reflected below.

 

Depository dates of taxes to the U.S. Treasury are reflected below. An earlier date may apply depending upon whether your payment is directly deposited through your bank or through a bank utilized by the payroll program of your lodge’s choice. PLEASE DETERMINE FROM YOUR BANK OR YOUR PAYROLL PROGRAM HOW SOON BEFORE THE DUE DATE YOU NEED TO AUTHORIZE PAYMENT.

 

  • 6/17 Deposit payroll taxes for prior month to U.S. Treasury (Lodges may be eligible to pay quarterly if certain conditions are met.)
  • 6/17 Deposit withholding to U.S. Treasury from gambling winnings if more than $2,500 cumulative for the year.
  • 6/19 Sales tax for prior month to Florida Department of Revenue (electronic payment and filing no later than 5 p.m.)

 

Statutes:

  • June – Annual Financial Report (Audit) due to GL Auditing & Accounting Member prior to June 30 (§13.040 – Subject to $100 Fine)

 

State President’s Visits:

  • 6/21-22 South District – Miami #948

 

JULY

FYI:

  • 7/7-13 Summer Camp Week 5
  • 7/14-20 Summer Camp Week 6
  • 7/21-27 Summer Camp Week 7 (Dependents of Military/Army of Hope Week)

 

Deadlines:

* All care is taken to verify and confirm correct GL deadlines but this is not always possible. Some deadlines have to be estimated based on last year’s information. It is always best to check the deadlines to make sure. This calendar is for planning purposes only.

 

  • 7/15 Lodges to complete FSEA online committee reporting for the quarter ending 6/30
  • 7/31 ENF Impact Grant intent to apply closes

 

Due Dates for Non-Grand Lodge Reports & Taxes:

NOTES:

Florida sales taxes, if filed and paid by paper, are due the 20th day of each month. Many, if not all, lodges are required to pay and file electronically. Due dates for electronic payments are moved back to ensure that funds are received by the state on the tax due date. See each month’s due date reflected.

 

Quarterly reemployment tax returns (Form RT-6), if filed on paper, are due the last day of April, July, October and January. If electronic filing is required, the due dates are reflected below.

 

Depository dates of taxes to the U.S. Treasury are reflected below. An earlier date may apply depending upon whether your payment is directly deposited through your bank or through a bank utilized by the payroll program of your lodge’s choice. PLEASE DETERMINE FROM YOUR BANK OR YOUR PAYROLL PROGRAM HOW SOON BEFORE THE DUE DATE YOU NEED TO AUTHORIZE PAYMENT.

 

  • 7/15 Deposit payroll taxes for prior month to U.S. Treasury (Lodges may be eligible to pay quarterly if certain conditions are met.)
  • 7/15 Deposit withholding to U.S. Treasury from gambling winnings if more than $2,500 cumulative for the year.
  • 7/19 Sales tax for prior month to Florida Department of Revenue (electronic payment and filing no later than 5 p.m.)
  • 7/30 Form RT-6 – report wages for prior quarter to Florida Department of Revenue (electronic payment and filing no later than 5 p.m.) 

7/31 Form 941 – report wages for prior quarter to U.S. Treasury

  • 7/31 Deposit FUI (Federal Unemployment Insurance) tax for prior quarter to U.S. Treasury (Quarterly deposits of federal unemployment insurance tax are required when cumulative amount owed exceeds $100.)

Statutes:

  • July – Lodge’s Auditing & Accounting Committee to review lodge books and report at last meeting of month (§13.040)

 

State President’s Visits:

  • 7/19-20 Central District – Aripeka #2520
  • 7/26-27 Southeast District – Jupiter #2469

AUGUST

FYI:

  • 8/15 Lodge Website Award Contest criteria and entry information available on FSEA website
  • 8/15 ENF MVS & Legacy Scholarship applications available on GL website
  • 8/22-24 Elks PSP Advisory Committee Workshop – Florida Elks Youth Camp – Umatilla, Fla.
  • 8/30-31 DD/VP Workshop – Florida Elks Youth Camp – Umatilla, Fla.
  • 8/31 Participants will be notified if they have been selected to fill out the full ENF Impact Grant application between 9/1 & 10/31

 

Due Dates for Non-Grand Lodge Reports & Taxes:

NOTES:

Florida sales taxes, if filed and paid by paper, are due the 20th day of each month. Many, if not all, lodges are required to pay and file electronically. Due dates for electronic payments are moved back to ensure that funds are received by the state on the tax due date. See each month’s due date reflected.

 

Quarterly reemployment tax returns (Form RT-6), if filed on paper, are due the last day of April, July, October and January. If electronic filing is required, the due dates are reflected below.

 

Depository dates of taxes to the U.S. Treasury are reflected below. An earlier date may apply depending upon whether your payment is directly deposited through your bank or through a bank utilized by the payroll program of your lodge’s choice. PLEASE DETERMINE FROM YOUR BANK OR YOUR PAYROLL PROGRAM HOW SOON BEFORE THE DUE DATE YOU NEED TO AUTHORIZE PAYMENT.

 

  • 8/15 Form 990 to U.S. Treasury
  • 8/15 Form 990-T – report UBI to U.S. Treasury (Form 990-T is required when gross income from unrelated business income is $1,000 or more.)
  • 8/15 Deposit payroll taxes for prior month to U.S. Treasury (Lodges may be eligible to pay quarterly if certain conditions are met.)
  • 8/15 Deposit withholding to U.S. Treasury from gambling winnings if more than $2,500 cumulative for the year.
  • 8/19 Sales tax for prior month to Florida Department of Revenue (electronic payment and filing no later than 5 p.m.)

 

State President’s Visits:

  • 8/9-10 South Southeast District – Boca Raton #2166

 

SEPTEMBER

FYI:

  • 9/1 Contest criteria and entry information available on FSEA website for the FSEA/GL Drug Awareness Poster Contest
  • 9/1 Contest criteria and entry information available on FSEA website for the FSEA/GL Drug Awareness Essay Contest
  • 9/1 FSEA HOPE Scholarship applications available on FSEA website
  • 9/8 Elks Day at the Rays – St. Petersburg, Fla.
  • 9/11 Patriot Day
  • 9/19-21 FLOE Conference – Hilton Daytona Beach
  • 9/30 Lodge Website Award winners announced on FSEA website
  • 9/30 Midyear CLMS membership totals are recorded by GL
  • September to December – District Deputy visits and inspections

 

Deadlines:

* All care is taken to verify and confirm correct GL deadlines but this is not always possible. Some deadlines have to be estimated based on last year’s information. It is always best to check the deadlines to make sure. This calendar is for planning purposes only.

 

  • 9/15 Lodges to Register for FSEA Lodge Website Award with FSEA Director of Marketing
  • 9/25 Submissions to Florida Elks Magazine – Fall edition to Editor
  • 9/30 State Lodge Activities Chairman to register for GL State Association Website Award with GL Fraternal Committee Member

 

Due Dates for Non-Grand Lodge Reports & Taxes:

NOTES:

Florida sales taxes, if filed and paid by paper, are due the 20th day of each month. Many, if not all, lodges are required to pay and file electronically. Due dates for electronic payments are moved back to ensure that funds are received by the state on the tax due date. See each month’s due date reflected.

 

Quarterly reemployment tax returns (Form RT-6), if filed on paper, are due the last day of April, July, October and January. If electronic filing is required, the due dates are reflected below.

 

Depository dates of taxes to the U.S. Treasury are reflected below. An earlier date may apply depending upon whether your payment is directly deposited through your bank or through a bank utilized by the payroll program of your lodge’s choice. PLEASE DETERMINE FROM YOUR BANK OR YOUR PAYROLL PROGRAM HOW SOON BEFORE THE DUE DATE YOU NEED TO AUTHORIZE PAYMENT.

 

  • 9/1 Form F-1120 – report UBI to Florida Department of Revenue (Form F-1120 is required when Form 990-T is required.)
  • 9/16 Deposit payroll taxes for prior month to U.S. Treasury (Lodges may be eligible to pay quarterly if certain conditions are met.)
  • 9/16 Deposit withholding to U.S. Treasury from gambling winnings if more than $2,500 cumulative for the year.
  • 9/19 Sales tax for prior month to Florida Department of Revenue (electronic payment and filing no later than 5 p.m.)

 

State President’s Visits:

  • 9/6-7 West Central District – Dunedin/Clearwater #1525
  • 9/27-28 South Southwest District – Punta Gorda #2606

OCTOBER

FYI:

October is ENF Month

 

  • 10/1 Contest criteria and entry information available on FSEA website for the FSEA Best Lodge Bulletin Contest
  • 10/1 Contest criteria and entry information available on FSEA website for the FSEA Lodge Scrapbook Contest
  • 10/1 Contest criteria and entry information available on FSEA website for the FSEA Americanism Essay Contest
  • 10/1 Elks Training test available on FSEA website
  • 10/23-25 – Fall Trust Fund Seminar – Islamorada, Fla.
  • 10/23-31 Red Ribbon Week

 

Deadlines:

* All care is taken to verify and confirm correct GL deadlines but this is not always possible. Some deadlines have to be estimated based on last year’s information. It is always best to check the deadlines to make sure. This calendar is for planning purposes only.

 

  • 10/15 Lodges to complete FSEA online committee reporting for the quarter ending 9/30
  • 10/31 Submit ENF Emergency Education Grant applications to ENF
  • 10/31 District Deputy to submit request to Grand Secretary for GER Special Citation to lodge for new officers & chair progression (DD must verify and confirm the full slate of officers)

 

Due Dates for Non-Grand Lodge Reports & Taxes:

NOTES:

Florida sales taxes, if filed and paid by paper, are due the 20th day of each month. Many, if not all, lodges are required to pay and file electronically. Due dates for electronic payments are moved back to ensure that funds are received by the state on the tax due date. See each month’s due date reflected.

 

Quarterly reemployment tax returns (Form RT-6), if filed on paper, are due the last day of April, July, October and January. If electronic filing is required, the due dates are reflected below.

 

Depository dates of taxes to the U.S. Treasury are reflected below. An earlier date may apply depending upon whether your payment is directly deposited through your bank or through a bank utilized by the payroll program of your lodge’s choice. PLEASE DETERMINE FROM YOUR BANK OR YOUR PAYROLL PROGRAM HOW SOON BEFORE THE DUE DATE YOU NEED TO AUTHORIZE PAYMENT.

 

  • 10/15 Deposit payroll taxes for prior month to U.S. Treasury (Lodges may be eligible to pay quarterly if certain conditions are met.)
  • 10/15 Deposit withholding to U.S. Treasury from gambling winnings if more than $2,500 cumulative for the year
  • 10/18 Sales tax for prior month to Florida Department of Revenue (electronic payment and filing no later than 5 p.m.)
  • 10/30 Form RT-6 – report wages for prior quarter to Florida Department of Revenue (electronic payment and filing no later than 5 p.m.)
  • 10/31 Form 941, report wages for prior quarter to U.S. Treasury
  • 10/31 Deposit FUI (Federal Unemployment Insurance) tax for prior quarter to U.S. Treasury (Quarterly deposits of federal unemployment insurance tax are required when cumulative amount owed exceeds $100.)

 

Statutes:

  • October – Secretary Report to lodge (§12.050)
  • October – Trustee Report to lodge (§12.070)
  • October – ER Reports on GL sessions (§12.120)
  • October – Lodge’s Auditing & Accounting Committee to review lodge books and report at last meeting of month (§13.040)

 

State President’s Visits:

  • 10/11-12 East Central District – DeLand #1463

NOVEMBER

FYI:

November is Elks Veterans Remembrance Month

 

  • 11/14-16 Midyear Convention – Tampa Hilton Airport
  • 11/15 Van Duren Scholarship applications available from FSEA

 

Deadlines:

* All care is taken to verify and confirm correct GL deadlines but this is not always possible. Some deadlines have to be estimated based on last year’s information. It is always best to check the deadlines to make sure. This calendar is for planning purposes only.

 

  • 11/7 Lodge ENF Scholarships Chairmen to register at aim.applyists.net to judge applications
  • 11/15 ENF MVS Scholarship applications due to lodges

 

Due Dates for Non-Grand Lodge Reports & Taxes:

NOTES:

Florida sales taxes, if filed and paid by paper, are due the 20th day of each month. Many, if not all, lodges are required to pay and file electronically. Due dates for electronic payments are moved back to ensure that funds are received by the state on the tax due date. See each month’s due date reflected.

 

Quarterly reemployment tax returns (Form RT-6), if filed on paper, are due the last day of April, July, October and January. If electronic filing is required, the due dates are reflected below.

 

Depository dates of taxes to the U.S. Treasury are reflected below. An earlier date may apply depending upon whether your payment is directly deposited through your bank or through a bank utilized by the payroll program of your lodge’s choice. PLEASE DETERMINE FROM YOUR BANK OR YOUR PAYROLL PROGRAM HOW SOON BEFORE THE DUE DATE YOU NEED TO AUTHORIZE PAYMENT.

 

  • 11/15 Deposit payroll taxes for prior month to U.S. Treasury (Lodges may be eligible to pay quarterly if certain conditions are met.)
  • 11/15 Deposit withholding to U.S. Treasury from gambling winnings if more than $2,500 cumulative for the year
  • 11/19 Sales tax for prior month to Florida Department of Revenue (electronic payment and filing no later than 5 p.m.)

 

Statutes:

  • November – Membership Report due on or before Nov. 5 (§12.050)

 

State President’s Visits:

  • 11/1-2 Northwest District – Warrington #2108
  • 11/8-9 Southeast Central District – Port St. Lucie #2658

DECEMBER

FYI:

  • 12/5-7 Mississippi Midwinter Meeting – TBD
  • 12/27-29 Holiday Classic Basketball – FEYC – Umatilla, Fla.
  • 12/31 Elks New Year’s Eve – FEYC – Umatilla, Fla.

 

Deadlines:

* All care is taken to verify and confirm correct GL deadlines but this is not always possible. Some deadlines have to be estimated based on last year’s information. It is always best to check the deadlines to make sure. This calendar is for planning purposes only.

 

  • 12/3 District ENF Scholarships Chairmen to register at aim.applyists.net to judge applications
  • 12/8 Elks Memorial Service (Mandatory service – Sec 2.020)
  • 12/18 Submissions to Florida Elks Magazine – Winter edition to Editor
  • 12/18 Lodges to receive essays from contestants for the FSEA Americanism Essay Contest
  • 12/22 Lodges to complete judging of received ENF MVS Scholarship applications and forward to District Chairman
  • 12/31 Lodges to submit applications for ENF Beacon, Freedom, Gratitude & Promise Grant applications to ENF (Some grants close earlier than 12/31 as the maximum amount of grants are awarded.)

 

Due Dates for Non-Grand Lodge Reports & Taxes

NOTES:

Florida sales taxes, if filed and paid by paper, are due the 20th day of each month. Many, if not all, lodges are required to pay and file electronically. Due dates for electronic payments are moved back to ensure that funds are received by the state on the tax due date. See each month’s due date reflected.

 

Quarterly reemployment tax returns (Form RT-6), if filed on paper, are due the last day of April, July, October and January. If electronic filing is required, the due dates are reflected below.

 

Depository dates of taxes to the U.S. Treasury are reflected below. An earlier date may apply depending upon whether your payment is directly deposited through your bank or through a bank utilized by the payroll program of your lodge’s choice. PLEASE DETERMINE FROM YOUR BANK OR YOUR PAYROLL PROGRAM HOW SOON BEFORE THE DUE DATE YOU NEED TO AUTHORIZE PAYMENT.

 

  • 12/16 Deposit payroll taxes for prior month to U.S. Treasury (Lodges may be eligible to pay quarterly if certain conditions are met.)
  • 12/16 Deposit withholding to U.S. Treasury from gambling winnings if more than $2,500 cumulative for the year
  • 12/19 Sales tax for prior month to Florida Department of Revenue (electronic payment and filing no later than 5 p.m.)

 

Statutes:

  • 12/8 Elks Memorial Service (Mandatory service Sec. 2.020)

JANUARY

FYI:

  • 1/4 State Soccer Shoot – FEYC – Umatilla, Fla.
  • 1/14-17 Alabama Midwinter Meeting – TBD
  • 1/19 Southeast Regional Soccer Shoot – TBD

 

Deadlines:

* All care is taken to verify and confirm correct GL deadlines but this is not always possible. Some deadlines have to be estimated based on last year’s information. It is always best to check the deadlines to make sure. This calendar is for planning purposes only.

 

  • 1/7 State ENF Scholarships Chairmen to register at aim.applyists.net to judge applications
  • 1/10 By 5 p.m. for FSEA to receive Hope Scholarship applications
  • 1/14 District Chairmen to complete judging of received ENF MVS Scholarship applications and forward to State Chairman
  • 1/15 FSEA to receive Van Duren Scholarship applications
  • 1/15 Lodges to complete FSEA online committee reporting for the quarter ending 12/31
  • 1/15 Lodges to submit entry for FSEA Best Lodge Bulletin Contest to State Lodge Activities Vice Chairman
  • 1/15 State to submit entry for GL Contest “I” – State Assn. Bulletin/Publication Contest to GL Activities Member
  • 1/15 Lodges to submit lodge Veterans’ report to DDGER
  • 1/19 State Drug Awareness Chairman to receive Posters for FSEA/GL Drug Awareness Poster Contest
  • 1/19 State Drug Awareness Chairman to receive Essays for FSEA/GL Drug Awareness Essay Contest
  • 1/31 Lodges to submit top 3 essays per division for the FSEA Americanism Essay Contest to District Americanism Chairman
  • 1/31 Lodges to submit nominations for Male & Female Veteran Volunteer of the Year to State Veterans Chairman

 

Due Dates for Non-Grand Lodge Reports & Taxes:

NOTES:

Florida sales taxes, if filed and paid by paper, are due the 20th day of each month. Many, if not all, lodges are required to pay and file electronically. Due dates for electronic payments are moved back to ensure that funds are received by the state on the tax due date. See each month’s due date reflected.

 

Quarterly reemployment tax returns (Form RT-6), if filed on paper, are due the last day of April, July, October and January. If electronic filing is required, the due dates are reflected below.

 

Depository dates of taxes to the U.S. Treasury are reflected below. An earlier date may apply depending upon whether your payment is directly deposited through your bank or through a bank utilized by the payroll program of your lodge’s choice. PLEASE DETERMINE FROM YOUR BANK OR YOUR PAYROLL PROGRAM HOW SOON BEFORE THE DUE DATE YOU NEED TO AUTHORIZE PAYMENT.

 

Highlighted portion is not yet certain for 2020 – will need to verify later this year

  • 1/15 Deposit payroll taxes for prior month to U.S. Treasury (Lodges may be eligible to pay quarterly if certain conditions are met.)
  • 1/15 Deposit withholding to U.S. Treasury from gambling winnings if more than $2,500 cumulative for the year
  • 1/17 Sales tax for prior month to Florida Department of Revenue (electronic payment and filing no later than 5 p.m.)
  • 1/31 Form 941 – report wages for prior quarter to U.S. Treasury
  • 1/31 Deposit FUI tax for prior quarter to U.S. Treasury (Quarterly deposits of federal unemployment insurance tax are required when cumulative amount owed exceeds $100.)
  • 1/31 Form RT-6 – Report wages for prior quarter to Florida Department of Revenue
  • 1/31 Form 940 – Report FUI wages for prior year to U.S. Treasury
  • 1/31 Form 945 – Annual return of withheld federal income tax due to U.S. Treasury (if withholding was required on gambling winnings)
  • 1/31 Copy B & C of Form W-2 to employees
  • 1/31 Copy A of Form W-2 and Form W-3 to Social Security Administration
  • 1/31 Copy B of Form 1099 MISC to independent contractors
  • 1/31 Copy B & C of Form W-2G to recipients of gambling winnings
  • 1/31 Copy B of Form 1099-INT to recipients of interest

 

State President’s Visits:

  • 1/10-11 North Central District – South Lake #1848
  • 1/24-25 Northeast District – Green Cove Springs #1892
  • 1/31-2/1 North District – Lake City #893

FEBRUARY

FYI:

February is Harry-Anna Trust Fund Month

  • 2/6-8 February Quarterly – FEYC – Umatilla, Fla.
  • 2/7 Hope Scholarship applications judged
  • 2/8 Van Duren Scholarship applications judged
  • 2/11 Van Duren Scholarship winners announced
  • 2/15 FSEA announces winner of FSEA Drug Awareness Poster Contest
  • 2/15 FSEA announces winner of FSEA Drug Awareness Essay Contest
  • 2/15 State Hoop Shoot – FEYC – Umatilla, Fla.
  • 2/17 HOPE Scholarship winners announced
  • 2/26-28 Georgia midwinter meeting – TBD

 

Deadlines:

* All care is taken to verify and confirm correct GL deadlines but this is not always possible. Some deadlines have to be estimated based on last year’s information. It is always best to check the deadlines to make sure. This calendar is for planning purposes only.

 

  • 2/1 by 11:59 a.m. Central Time – GL to receive ENF Legacy Scholarship applications
  • 2/25 State Chairman to complete judging of received ENF MVS Scholarship applications and forward to GL
  • 2/28 District Americanism Chairman to submit top three essays per division to State Americanism Chairman
  • 2/28 State Veterans Chairman to submit selection of Male and Female Veteran Volunteer of the Year to NVSC

 

Due Dates for Non-Grand Lodge Reports & Taxes:

NOTES:

Florida sales taxes, if filed and paid by paper, are due the 20th day of each month. Many, if not all, lodges are required to pay and file electronically. Due dates for electronic payments are moved back to ensure that funds are received by the state on the tax due date. See each month’s due date reflected.

 

Quarterly reemployment tax returns (Form RT-6), if filed on paper, are due the last day of April, July, October and January. If electronic filing is required, the due dates are reflected below.

 

Depository dates of taxes to the U.S. Treasury are reflected below. An earlier date may apply depending upon whether your payment is directly deposited through your bank or through a bank utilized by the payroll program of your lodge’s choice. PLEASE DETERMINE FROM YOUR BANK OR YOUR PAYROLL PROGRAM HOW SOON BEFORE THE DUE DATE YOU NEED TO AUTHORIZE PAYMENT.

Highlighted portion is not yet certain for 2020 – will need to verify later this year

  • 2/15 Deposit payroll taxes for prior month to U.S. Treasury (Lodges may be eligible to pay quarterly if certain conditions are met.)
  • 2/15 Deposit withholding to U.S. Treasury from gambling winnings if more than $2,500 cumulative for the year
  • 2/19 Sales tax for prior month to Florida Department of Revenue (electronic payment and filing no later than 5 p.m.)
  • 2/28 Copy A of Form W-2G and Form 1096 to U.S. Treasury (if paper filing) (3/31 if electronic filing)
  • 2/28 Copy A of Form 1099-INT and Form 1096 to U.S. Treasury (if paper filing) (3/31 if electronic filing)
  • 2/28 Copy A of Form 1099 MISC and Form 1096 to U.S. Treasury (if paper or electronic filing)

 

Statutes:

  • February – Nominations and election of officers (§3.080, §3.090)
  • February – Local lodge directory information filed through CLMS2web (§3.090)

 

State President’s Visits:

  • 2/21-22 Southwest Central District – Arcadia #1524

MARCH

FYI:

  • 3/13-15 Officer Training – Orlando World Center Marriott
  • 3/15 FSEA announces winners of FSEA Americanism Essay Contest on FSEA website
  • 3/15 FSEA announces Winners of FSEA Best Lodge Bulletin Contest on FSEA website
  • 3/31 Year-end Membership Report is recorded at GL

 

Deadlines:

* All care is taken to verify and confirm correct GL deadlines but this is not always possible. Some deadlines have to be estimated based on last year’s information. It is always best to check the deadlines to make sure. This calendar is for planning purposes only.

 

  • 3/1 Deadline for lodges to submit a candidate for the GL Marvin M. Lewis Scouting Award to GL Activities Member
  • 3/15 Lodges to submit results of FSEA Elks Training program testing to State Elks Training Chairman
  • 3/15 Lodges to submit entries for the FSEA Lodge Scrapbook Contest to State Lodge Activities Vice Chairman
  • 3/15 Lodges to submit entries for GL Contest “A” – State All-American Lodge to DDGER
  • 3/15 State Americanism Chairman to complete judging for the FSEA Americanism Essay Contest
  • 3/15 Lodges to submit contributions to ENF to count toward GL Contest “E” – Lodge Per Capita Contributions to ENF
  • 3/15 Lodges to submit contributions to ENF to count toward GL Contest “F” – State Per Capita Contributions to ENF
  • 3/15 FSEA planning calendar entries to FSEA
  • 3/25 Submissions to Florida Elks Magazine – Spring edition to Editor
  • 3/31 Lodges to submit contributions to Harry-Anna to count toward FSEA Per Capita Contributions to HATF Contest
  • 3/31 Lodges to submit ONLINE contributions to Harry-Anna to count toward FSEA Per Capita Contributions to HATF Contest
  • 3/31 Last day for lodges to notify FSEA of receipt of ENF Beacon Grant in order to receive their FSEA Matching Grant (can be done as soon as Beacon Grant is awarded)
  • 3/31 Deadline for lodges to submit names for Citizen, Elk & Officer of the Year Certificates to the Grand Secretary
  • 3/31 Lodges to submit names (2 members max) for GER Special Certificates for Outstanding Service to Area GL Fraternal Committee Member
  • 3/31 Lodges to submit ER for a GER Special Citation for 4 Programs Participation to Area GL Fraternal Committee Member
  • 3/31 Lodges to request GER Special Citation for Lodges for 6 Programs Participation to Area GL Fraternal Committee Member
  • 3/31 Lodges to request a GER Special Citation for Lodges for 2 Goals Attainment to Area GL Fraternal Committee Member
  • 3/31 Lodges to submit final membership information by CLMS for GER Special Citation to Lodge for 2% or less Lapsation
  • 3/31 State Americanism Chairman submits top essay per division to GL
  • 3/31 All 2019-2020 ENF Beacon, Freedom, Gratitude, Impact & Promise Grant projects must be completed
  • 3/31 FSEA emails Lodge Secretary access to State Annual Reports Reporting Console to file state membership report & remit FSEA dues, file list of deceased members, submit state convention delegates, and remit delegate registration fee

 

Due Dates for Non-Grand Lodge Reports & Taxes:

NOTES:

Florida sales taxes, if filed and paid by paper, are due the 20th day of each month. Many, if not all, lodges are required to pay and file electronically. Due dates for electronic payments are moved back to ensure that funds are received by the state on the tax due date. See each month’s due date reflected.

 

Quarterly reemployment tax returns (Form RT-6), if filed on paper, are due the last day of April, July, October and January. If electronic filing is required, the due dates are reflected below.

 

Depository dates of taxes to the U.S. Treasury are reflected below. An earlier date may apply depending upon whether your payment is directly deposited through your bank or through a bank utilized by the payroll program of your lodge’s choice. PLEASE DETERMINE FROM YOUR BANK OR YOUR PAYROLL PROGRAM HOW SOON BEFORE THE DUE DATE YOU NEED TO AUTHORIZE PAYMENT.

 

Highlighted portion is not yet certain for 2020 – will need to verify later this year

  • 3/15 Deposit payroll taxes for prior month to U.S. Treasury (Lodges may be eligible to pay quarterly if certain conditions are met.)
  • 3/15 Deposit withholding to U.S. Treasury from gambling winnings if more than $2,500 cumulative for the year
  • 3/19 Sales tax for prior month to Florida Department of Revenue (electronic payment and filing no later than 5 p.m.)

Louisiana State Legislature Increases New Orleans Hotel Occupancy Tax

The Legislature of the State of Louisiana has acted to increase the New Orleans Hotel Occupancy Tax from 13% to 14.75% effective April 1, 2014. This will affect our convention room rates and they will go from $128.56 to $130.52 per night.

Convention Attendees With ADA Transportation Needs Urged To Contact Grand Lodge

In order for the Grand Lodge to support the transportation needs of attendees with disabilities you are urged to contact the Grand Lodge if you require special assistance. Special coaches capable of kneeling to accommodate wheel chairs will be placed along the routes for those in need. If you require assistance please contact Tina or Jessica at the Grand Lodge as follows:

TinaH@elks.org

JessicaR@elks.org

 

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